Alfredo Assuncao Lopes

• Provide payroll to all ANPM staff and Human Resource Management support and advice to directors, supervisors, and employees in the ANPM
• Develop and implement Human Resource Management section of the Management System; especially coordinate and manage all ANP staff entitlements and remuneration
• Assist the Manager - Human Resources to coordinate all staff entitlement, remuneration and benefit per ANPM policies and procedures.

PRINCIPAL ACCOUNTABILITIES:

• Assist the Manager - HR to implement the Human Resources Policy and Procedure such as, leave,

benefits, and entitlement, and staff insurance.

• Assist Manager - HR in the process of development, implementation, and evaluation of Human Resource policies, procedures, and plan to facilitate ANPM Procedures.

• Maintain filling and tracking system and database for the payroll and Human Resource Department.

• Provide administrative support to the Finance and Human Resource Department.

• Process Bi-monthly payroll system for all ANPM employees.

• Maintain payroll and personal files of each individual employee.

• Liaise with Manager- Corporate Finance and Manager -Training and HR in terms of Withholding tax or tax on employees' remuneration after two days of salary paid every month.

• Maintain the new hire and termination paperwork, employees’ contract into the payroll system.

• Record, maintain, update, and advise staff regarding their leaves, and integrate staff Leaves into the Payroll System.

• Dispatch, record, and maintain staff attendance machine and advise staff on their absence accordingly.

• Facilitate consistent and timely record and file staff contracts and other relevant information.

• Assist Manager - HR to maintain employees’ payroll system.

• Assist Manager - HR to conduct ANP salary scale survey.

• Assist Manager - HR to plan and develop human resource budget.

• Assist Manager - HR to advise ANP employees on benefits and entitlement per ANPM policies and procedures.

• Provide monthly report on Human Resource Payroll system to Manager - HR.

• Assist with any others related tasks as required by supervisor or senior management.

Finance Manager

• Provide payroll to all CRS staff and Human Resource support and advice to directors, supervisors, and employees in the CRS Country Office and Field Offices.

• Develop and implement Human Resource Management section of the Management System; especially coordinate and manage all CRS staff entitlements and remuneration.

• Provide the BCR report to each budget holders include the FRP monthly report include gain and lose report.

• Control and monitor the petty cash by weekly and surprise petty cash count.

• Develop CRS Corporate Finance Procedures.

• Provide payroll to all CRS staff and Human Resource support and advice to directors, supervisors, and employees in the CRS Country Office and Field Offices.

• Develop and implement Human Resource Management section of the Management System; especially coordinate and manage all CRS staff entitlements and remuneration.

• Provide the BCR report to each budget holders include the FRP monthly report include gain and lose report.

• Control and monitor the petty cash by weekly and surprise petty cash count.

• Develop CRS Corporate Finance Procedures.

• Assist with the development and maintenance of streamlined financial processes and controls

• Generate routine and special financial reports from the reporting system detailed above and arrange for their distribution both internally and externally as required.

• Assist the CRS Timor -Leste to achieve its goals according to the Action Plan, in particular, those strategies affected by the CRS’s financial management.

• Process Bi-monthly payroll system for all CRS employees including field offices.

• Manage the cash flow and journal entry including reviewing work prepared by corporate finance staff.
• Prepare and implement the Corporate Finance annual budget.

• Maintain the new hire and termination paperwork, employees’ contract into the payroll system.

• Manage the cash flow and journal entry including reviewing work prepared by CRS corporate finance staff.

• Manage, control, and enhance the banking and cash flow of the CRS Timor – Leste country Office.

• Assist with the development and maintenance of streamlined financial processes and controls

• Generate routine and special financial reports from the reporting system detailed above and arrange for their distribution both internally and externally as required.

• Develop and maintain Asset Register.

• Assist the CRS Timor -Leste to achieve its goals according to the Action Plan, in particular, those strategies affected by the CRS’s financial management.

• Process Bi-monthly payroll system for all CRS employees including field offices.

• Manage the cash flow and journal entry including reviewing work prepared by corporate finance

staff.

• Prepare and implement the Corporate Finance annual budget.

• Maintain the new hire and termination paperwork, employees’ contract into the payroll system.

• Manage the cash flow and journal entry including reviewing work prepared by CRS corporate finance staff.

• Manage, control, and enhance the banking and cash flow of the CRS Timor – Leste country Office.

Concern Worldwide East Timor (Ireland Dill Head Office); 1 June 2007 to 31 Jan 2008.

Senior Finance officer:

To ensure smooth operational accounting procedures, correct and timely, updated schedules of various financial analyses for internal needs, and the provision of timely and accurate financial information to the

General System Manager (GSM).

Duties and Responsibilities:

• To validate all the transaction recorded in the cash and bankbook.

• To validate all transaction recorded in the field cashbook.

• To analyses Cash flow received from field offices and work with GSM to ensure transfer made on time.

• To assist the GSM on monthly closing.

• To process all tax returns and ensure payment arc made on time.

• To support program managers and other staff members on daily finance needs such as coding, require accounting papers, explaining finance procedures etc.

• To act as custodian of all finance files and accounting papers by ensuring a standardize filing system is operational.

• To assist the GSM in identifying training needs of field administrator and program managers.

• To liaise with the finance officer on regular basis to ensure all floats are clear accurately and on time.

• To perform records back up of all concern computers.

• To produce liquidity plan for Concern Timor Leste based on the various Cash flow for GSM final approval.

• To ensure liquidity of payment.

• To ensure management accounts are circulated monthly.

• To analyses all telephone bills and inform the GSM of all charges to be made to expat personal account.

• To ensure that personal accounts statements to expat are circulated on a monthly basis.

• To cooperate with administrator and HR on all financial related issues.

• To work with the Office manager and logistics to ensure an update fixed assets register and inventory list is maintained.

• To participate on purchasing committee meeting.

• To replace finance officer when needed.

• To act as a backup of the finance officer.

• Analyze, control, and accurately maintain relevant General Ledger Accounts and initiate corrective actions as necessary
• Initiate payment processing according to WFP financial rules and regulations
• Assist in setup and implementation of proper procedures, system, and internal controls
• Assist in preparation, implementation, and monitoring of budgets; prepare funds consumption and other budget related reports, including donor reports
• Participate in providing procedural and technical support to the staff in the sub offices.

Brief/debrief staff members on issues relating to financial transactions. Draft or prepare correspondence to respond to enquiries in respect to relevant financial matters.

• Prepare periodic financial and statistical reports, input data into financial related databases.

• Prepare bank reconciliations, review locally recoverable items, Impress summaries and funding sheet summaries.

• Monitor WFP local bank accounts and keep tract of balances to ensure that there are sufficient funds.

prepare requests for replenishment of the Impress Account(s) whenever necessary.

• Participate in development and implementation of new financial policies and procedures, interpreted, and assess the impact of changes and make recommendations and follow up action.

• Perform any other related duties as assigned by supervisor(s). Specific TORs will be issued.

• To ensure smooth operational accounting procedures, correct and timely, updated schedules of various financial analyses for internal needs, and the provision of timely and accurate financial information to the General System Manager (GSM).

• Manage all the administration duties following to the Concern Timor Leste procedures (controlling and monitoring of filling and admin staff)
• Setting PDR (Performance Development Review) for admin staff and quarterly reviewed regularly
• Manage all the Concern Transport, maintenance, and services regularly, organizing and controlling of transport officer duties regularly and setting their work priorities and weekly follow-up.

• Cash Management: Record/input into the cashbook all outgoing and incoming cash at the end of each day and reconcile with cashbook
• Ensure all cash transactions are approved by CD/GSM and all transactions are supported by required supporting documents
• Ensure required monies being paid as running float (IOU) after proper approval and are adjusted based on the approval from CD/GSM
• Produced monthly reports, monthly and yearly auditing following to the Concern Timor Leste financial policy
• Produce Quarterly cash flow projection and send to the head office in Dublin collaborate with all the department of concern Timor Leste on preparing budget requesting.

• Manage field office cash flows of $50,000/month
• Prepare and maintain monthly accounts to give to head office
• Produce monthly cash flow projection for Water and Sanitation project for all primary School in Ainaro and Same District
• Prepare the community payment sheet and organize the payment to the community for cash for works.

• Assist the Area Manager in cash for work in agriculture and irrigation project including translation and monitoring
• Prepare monthly cash flow projection USD 250.000 per month for community work in the field
• Process and do payment for cash for work to the community in field (Manatuto District including all sub district and villages)
• Assist in stake holders meeting in preparation of tools and meeting agendas
• Assist the Area Manager to distribute seeds and tools to the farmers.

• Assist the Store Manager do the stock counts at the end of each month
• Distribution of food from store and port to Districts
• Do all translation duties.

• Manage transport and assist the logistics coordinator prepare the transport schedule
• Assist the store manager regarding materials needed and do the stock counts
• Translation of written and spoken and work in Communities when requested.