Dircia Maria da C. G. Andrade
Dili,DILI-TIMOR LESTE
Summary
A highly organized and proactive Secretary and Administration Officer with over 12 years of experience in administrative support, office management, and training coordination. Skilled in managing office operations, handling confidential information, and providing efficient support to senior management. Holds a university degree in Economic Management and has international training experience Demonstrating adaptability and a strong understanding of global business practices.
Overview
24
24
years of professional experience
Work History
ADVISOR support
Ministry of Health
03.2025 - 01.2026
- The primary objective of the Advisor is to strengthen the governance and oversight mechanisms within the Ministry of Health by supporting GIAS in developing effective audit, inspection, and disciplinary procedures.
- The Advisor will provide expertise in risk management, internal controls, compliance frameworks, and capacity building.
- Provide technical assistance in developing policies, procedures, and frameworks for inspection, auditing, and disciplinary processes.
- Assist in strengthening risk-based auditing and inspection methodologies.
- Support the development and implementation of an internal audit strategy aligned with international best practices.
- Facilitate capacity-building programs for GIAS staff on auditing, inspection techniques, and disciplinary procedures.
- Advise on compliance mechanisms to ensure adherence to legal and regulatory requirements.
- Provide strategic guidance on handling disciplinary cases and ethical violations within the health sector.
- Assist in the preparation of reports and recommendations for policy improvements.
- Collaborate with national and international stakeholders, including WHO and SEARO, to align oversight functions with global health governance standards.
- Deliverables include a comprehensive assessment report on the current status of GIAS functions, identifying key gaps and areas for improvement.
- Revised policies and standard operating procedures (SOPs) for inspection, auditing, and disciplinary actions.
- Training modules and capacity-building workshops for GIAS staff.
- Regular progress reports and recommendations for strengthening governance mechanisms.
- Final advisory report summarizing achievements, challenges, and future recommendations.
Administration Assistant
USAID DSP Agriculture Project, Timor-Leste
01.2011 - 01.2013
- Provide day-to-day administrative support to the project team, including scheduling meetings, managing calendars, and coordinating travel arrangements for staff and stakeholders.
- Prepare and maintain correspondence, reports, and documentation for internal and external distribution.
- Ensure proper organization and filing of all project-related documentation (both electronic and physical), maintaining confidentiality and easy access.
- Assist in coordinating logistics for project events, meetings, workshops, and training sessions.
- Prepare and organize meeting materials, including agendas, presentations, and reports.
- Coordinate travel arrangements for project staff, consultants, and visiting partners, including booking flights, accommodations, and transportation.
- Assist in the preparation of financial reports and budget tracking for the project.
- Process and monitor payments, invoices, and receipts, ensuring timely and accurate financial record-keeping.
- Support procurement activities, including gathering quotations, preparing purchase orders, and assisting with the purchase of goods and services for the project.
- Assist in the collection, organization, and management of data related to the project’s activities and performance indicators.
- Help prepare periodic progress reports, ensuring all necessary information is accurate and submitted on time.
- Serve as a point of contact for project staff, local stakeholders, and partners, ensuring effective communication and information exchange.
- Coordinate with local partners and stakeholders to ensure the smooth implementation of project activities.
- Assist with communication efforts by helping to prepare and distribute newsletters, updates, and project-related announcements.
- Assist with the onboarding process for new project staff, including preparation of contracts, staff orientation, and ensuring all required documents are completed.
- Maintain up-to-date records of staff leave, attendance, and other HR-related documentation.
- Ensure the smooth running of the office by managing supplies, equipment, and resources needed for the project.
- Manage the office’s inventory and ensure the timely replenishment of office supplies.
- Support office maintenance and ensure a conducive working environment for all staff and visitors.
- Track and report on the status of administrative tasks and deadlines, ensuring all deliverables are met on time.
- Prepare regular reports on administrative activities, project progress, and any challenges faced by the team.
- Ensure the project complies with USAID regulations and project guidelines, assisting in the preparation of necessary documentation for audits or reviews.
- Maintain accurate records of contracts, agreements, and other legal documents.
- Assist in organizing workshops, seminars, and conferences related to agricultural development in Timor-Leste.
- Support the coordination of meetings and collaborations with USAID partners, government officials, and local organizations working on agricultural development.
Administrative Officer
Timor GAP Authority & ANP National Petroleum Authority
01.2007 - 01.2011
- Provide comprehensive administrative support to senior management and departments within Timor GAP Authority and ANP.
- Assist in preparing and managing documents, reports, and presentations for internal and external stakeholders.
- Organize and maintain filing systems, ensuring easy access to records while maintaining confidentiality.
- Prepare agendas and minutes for meetings, ensuring timely distribution of materials and follow-ups on action items.
- Coordinate day-to-day office operations, ensuring smooth functioning of administrative tasks.
- Manage office supplies and maintain inventory records.
- Handle internal and external communications, including phone calls, emails, and other correspondences.
- Ensure the proper organization of meetings and conferences, including logistical arrangements, booking venues, and preparing materials.
- Coordinate schedules for senior staff, including meeting arrangements and travel itineraries.
- Ensure all appointments, meetings, and engagements are accurately recorded and followed up.
- Support the organization of high-level visits and events, ensuring proper coordination between various stakeholders.
- Prepare, format, and file important documents, contracts, and agreements related to the oil and gas sector.
- Draft internal and external communications and assist in preparing annual reports, financial statements, and other key documentation.
- Coordinate with various departments to ensure the timely delivery of required documentation to stakeholders.
- Assist in ensuring compliance with relevant regulations, laws, and guidelines concerning petroleum operations and activities in Timor-Leste.
- Support the preparation of compliance reports for the government, ministry, and other regulatory bodies as required.
- Act as a liaison between the ANP, Timor GAP Authority, and other key national and international stakeholders, including government agencies, investors, and contractors.
- Ensure effective communication with stakeholders regarding projects, meetings, and updates in the petroleum sector.
- Assist in organizing training sessions and workshops for staff within Timor GAP and ANP to build capacity and improve operational efficiencies.
- Maintain training records and track employee progress on internal and external development initiatives.
- Coordinate industry events, conferences, and seminars related to the oil and gas sector in Timor-Leste.
- Prepare event logistics, including travel, accommodations, and material preparation for attendees.
- Assist in managing the office budget, including monitoring expenses and ensuring efficient allocation of resources.
- Prepare invoices, process payments, and track financial transactions related to administrative services.
- Perform any other tasks assigned by the senior management or leadership team, ensuring smooth functioning of administrative operations within the ANP and Timor GAP Authority.
Training Administration Coordinator Electoral Election
UN United Nation, Caicoli Dili
01.2005 - 01.2007
- Coordinated the logistics and administration of training programs and workshops for employees.
- Collaborated with international training partners to arrange programs abroad, ensuring all aspects of training were managed efficiently.
- Maintained training records and reported on employee progress and feedback.
- Worked with HR to schedule training sessions and assist with employee development planning.
- Handled the preparation and distribution of training materials, ensuring smooth delivery of each session.
Secretary and Administration Officer
CAVR, Balide Dili
01.2002 - 01.2004
- Provide comprehensive administrative support to the executive team, ensuring smooth office operations.
- Manage scheduling and coordinate meetings, conferences, and travel arrangements for senior staff.
- Handle incoming calls, emails, and correspondence, acting as the first point of contact for internal and external stakeholders.
- Organize and maintain filing systems, both electronic and physical, ensuring confidentiality and easy retrieval of documents.
- Prepare reports, presentations, and meeting agendas for senior management.
- Assist in drafting and proofing internal and external communications.
Education
Bachelor - Economic Management
University of STIE Java Malang Indonesia
Indonesia01.2011
MBA - Business Administration and Business Marketing International
University E-Campus Calabria Italy
Italy01.2027
Skills
- Office Administration
- Training Coordination and Facilitation
- Economic Management
- Scheduling and Calendar Management
- Document Preparation and Filing
- Communication and Interpersonal Skills
- Problem Solving and Decision Making
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools
- Multilingual (if applicable)
References
Certificate, etc., ATTACHED with Available upon request., If so, then you need look no further. You will see from my enclosed resume that I meet all of these qualifications and more., I would very much like to discuss opportunities with [Company Name]. To schedule an interview, please call me at [phone]. The best time to reach me is between [earliest time] and [latest time], but you can leave a voice message at any time, and I will return your call., Thank you for taking the time to review my resume. I look forward to talking with you., Sincerely,, Mrs. Dircia Maria da C. G. de Andrade
LANGUAGE SKILLS
MOTHER TONGUE(S): Tetum
OTHER LANGUAGE(S)
Portuguese: Listening C2, Reading C2, Spoken Production C2, Spoken Interaction C2, Writing C2
English: Listening B2, Reading B2, Spoken Production B2, Spoken Interaction B2, Writing B2
Italian: Listening B2, Reading B2, Spoken Production B2, Spoken Interaction B2, Writing B2
Indonesian: Listening C1, Reading C1, Spoken Production C1, Spoken Interaction C1, Writing C1
International Training Experience
- ADMINISTRATION, Environments, Data base
- [INDONESIA]-[2007-2011]
- Completed specialized training in [field or area], focusing on [describe the key skills and knowledge gained, e.g., project management, cross-cultural communication, global economics, etc.].
- Developed cross-cultural communication and organizational management skills through exposure to international business practices.
- [Any other highlights from your training abroad, like specific tools or certifications gained.]
DIGITAL SKILLS
Padronanza del Pacchetto Office (Word, Excel, Power Point and ecc) / Posta elettronica / Microsoft Office / Social Network / Utilizzo del browser
Timeline
ADVISOR support
Ministry of Health
03.2025 - 01.2026
Administration Assistant
USAID DSP Agriculture Project, Timor-Leste
01.2011 - 01.2013
Administrative Officer
Timor GAP Authority & ANP National Petroleum Authority
01.2007 - 01.2011
Training Administration Coordinator Electoral Election
UN United Nation, Caicoli Dili
01.2005 - 01.2007
Secretary and Administration Officer
CAVR, Balide Dili
01.2002 - 01.2004
MBA - Business Administration and Business Marketing International
University E-Campus Calabria Italy
Bachelor - Economic Management
University of STIE Java Malang Indonesia